BYLAWS
OF
EVERGREEN VALLEY EDUCATIONAL FOUNDATION
A CALIFORNIA
PUBLIC BENEFIT CORPORATION
MISSION STATEMENT
Evergreen Valley
Educational Foundation is an
independent entity that supports and promotes excellence in the educational
experience of our youth at Evergreen Valley High School, in cooperation with
the East Side Union High School District of San Jose, California.
ARTICLE 1
OFFICES
SECTION 1. PRINCIPAL
OFFICE
The principal office of the
Evergreen Valley Educational Foundation, hereinafter referred to as ÒEVEF,Ó for
the transaction of its business is located in Santa Clara County, California.
SECTION 2. CHANGE OF
ADDRESS
The county of the EVEFÕs
principal office can be changed only by amendment of these bylaws and not
otherwise. The board of directors
may, however, change the principal office from one location to another within
the named county, however such changes of address shall not be deemed an
amendment of these bylaws.
SECTION 3. OTHER OFFICES
The EVEF may also have
offices at such other places, within or without the State of California, where
it is qualified to do business, as its business may require and as the board of
directors may, from time to time, designate.
ARTICLE 2
PURPOSES
SECTION 1. OBJECTIVES AND
PURPOSES
This corporation is a
nonprofit public benefit corporation and is not organized for the private gain
of any person. It is organized
under the Nonprofit Public Benefit Corporation Law for public and charitable
purposes. To carry out its
purpose, the EVEF shall:
á
Raise funds and provide
resources to enhance and enrich the education of our youth at Evergreen Valley High
School through fund raising events and direct solicitation.
á
Be a conduit between the
community and the school allowing individuals or groups to make financial
contributions toward the educational goals of Evergreen Valley High School
through the pursuit of grants and endowments.
á
Inform the community
(businesses, residents, parents, etc.) about the educational needs of our youth
at Evergreen Valley High School through various media.
á
Responsibly distribute
the contributions received to fund essential programs for the benefit of our
youth at Evergreen Valley High School.
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SECTION 2. LIMITATION ON
ACTIVITIES
The foregoing
notwithstanding, this corporation shall not carry on any activities not
permitted to be carried on by (a) a corporation exempt from federal tax under
Section 501 (c) (3) of the Internal Revenue Code or by (b) a corporation accepting
contributions which are deductible under Section 170 (c) (2) of the Internal
Revenue Code.
No substantial part of the
activities of this corporation shall consist of carrying on propaganda, or
otherwise attempting to influence legislation. This corporation shall not participate or intervene in any
political campaign (including the publishing or distribution of statements) on
behalf of, or in opposition to, any candidate for public office. Refer to the articles of incorporation.
Upon dissolution or winding
up of the affairs of this corporation, the assets of the corporation, after all
debts have been satisfied, shall be distributed to a nonprofit fund,
foundation, or corporation which is organized and operated exclusively for
educational and charitable purposes meeting the requirements as specified in
this corporationÕs articles of incorporation. See Article 14 of this corporationÕs bylaws.
ARTICLE 3
MEMBERS
SECTION 1. MEMBERS
This corporation shall have
no members.
SECTION 2. ASSOCIATES
Nothing in this Article shall
be construed as limiting the right of the EVEF to refer to persons associated
with it as ÒmembersÓ even though such persons are not members, and no such
reference shall constitute anyone a member, within the meaning of Section 5056
of the California Nonprofit Corporation Law.
SECTION 3. ACTIONS BY
MEMBERS
Since this corporation makes
no provision for members, then pursuant to Section 5310(b) of the Nonprofit
Public Benefit Corporation Law of the State of California, any action which
would otherwise, under law, require approval by a majority of all members or
approval by the members, shall only require the approval of the board of
directors. All rights which
would otherwise be vested in the members shall be vested in the directors.
ARTICLE 4
DIRECTORS
SECTION 1. NUMBER
The corporation shall have not
fewer than five (5) nor more than nine (9) directors and collectively they
shall be known as the board of directors.
The exact number will be fixed within these limits by approval of the
board of directors at the annual board meeting as provided for in Section 6 of
this Article, in the manner provided in these bylaws.
SECTION 2. POWERS
Subject to the provisions of
the California Nonprofit Public Benefit Corporation law and any limitations in
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the articles of incorporation
and bylaws, the activities and affairs of the EVEF shall be conducted and all
corporate powers shall be exercised by or under the direction of the board of
directors.
SECTION 3. DUTIES
It shall be the duty of the
directors to:
(a) Perform any and all duties imposed on them
collectively or individually by law, by the articles of incorporation of this
corporation, or by these bylaws;
(b) Appoint and remove, and, except as otherwise provided
in these bylaws, prescribe the duties of all officers and agents of the EVEF;
(c) Supervise all officers and agents of the EVEF to
assure that their duties are performed properly;
(d) Meet at such times and places as required by these
bylaws;
(e) Register their mailing addresses and email addresses with
the secretary of the EVEF and notices of meetings mailed or emailed to them at
such addresses shall be valid notices thereof.
SECTION 4. CONTRIBUTIONS
Elected directors shall
contribute a minimum of one-hundred dollars ($100.00), or more, at the
discretion of the incoming director, to EVEF as guarantee of their commitment
to the objectives and purposes of the corporation. This guarantee shall be treated as a tax-deductible contribution
and is not in exchange for a share or equity of any type that gives the
director the right to any portion of this corporationÕs assets upon dissolution
of the corporation. See Article 14
of this corporationÕs bylaws.
SECTION 5. TERMS OF OFFICE
Each director shall hold
office for two (2) years, and until his or her successor is elected and
qualifies, except in the case of resignation, death, disability or removal from
office.
SECTION 6. ELECTION OF
DIRECTORS
Election of the board of
directors will be held at the annual meeting on the first Thursday of June as specified
in these bylaws.
Each director shall cast one
vote. The election shall be by
voice vote unless the number of candidates exceeds the number of open
positions, in which case the vote shall be by written ballot. The candidates receiving the
highest number of votes up to the number of directors to be elected shall be
elected for the ensuing term.
Nominations shall be accepted from the floor with the previous consent
of the nominee.
Directors may be
reelected. Directors may not serve
more than three (3) consecutive terms.
Election of directors shall
be staggered so that approximately one-half (1/2) of the board is elected in
the even-numbered years and the remainder in the odd-numbered years.
SECTION 7. COMPENSATION
Directors shall serve without
compensation. However, they shall
be allowed reasonable advancement or reimbursement of expenses incurred in the
performance of their regular duties as specified in Section 3 of this Article.
SECTION 8. RESTRICTION
REGARDING INTERESTED DIRECTORS
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Notwithstanding any other
provision of these bylaws, not more than forty-nine percent (49%) of the
persons serving on the board may be interested persons. For purposes of this Section,
Òinterested personsÓ means either:
(a) Any person currently being compensated by the EVEF for
services rendered it within the previous twelve (12) months, whether as an
independent contractor, or otherwise; or
(b) Any brother, sister, ancestor, descendant, spouse,
brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law
of any such person.
SECTION 9. VACANCIES
Vacancies on the board of
directors shall exist (1) on the death, resignation, or removal of any
director, and (2) whenever the number of authorized directors is increased.
The board of directors may
remove from the board any director who misses three (3) consecutive board
meetings without excuse.
The board of directors may
declare vacant the office of a director who has been declared of unsound mind by
a final order of court, or convicted of a felony, or been found by a final
order or judgment of any court to have breached any duty under Section 5230 and
following of the California Nonprofit Public Benefit Corporation Law.
Removal of a director for the
aforementioned reasons and for any other reason whatsoever shall be by an
affirmative vote of three-fourth (3/4) of the total number of directors then in
office.
Any director may resign
effective upon giving written notice to the chairperson of the board, the
president, the secretary, or the board of directors, unless the notice
specifies a later time for the effectiveness of such
resignation. No director may resign if the EVEF
would then be left without a duly elected director or directors in charge of
its affairs, except upon notice to the attorney general.
Vacancies on the board may be
filled by approval of the board or, if the number of directors then in office
is less than a quorum, by (1) the unanimous written consent of the directors
then in office, (2) the affirmative vote of a majority of the directors then in
office at a meeting held pursuant to notice or waivers of notice complying with
this Article of these bylaws, or (3) a sole remaining director.
A person elected to fill a
vacancy as provided by this Section shall hold office until the next annual
election of the board of directors or until his or her death, resignation, or
removal from office.
SECTION 10. NONLIABILITY
OF DIRECTORS
The directors shall not be
personally liable for the debts, liabilities, or other obligations of the EVEF.
SECTION 11.
INDEMNIFICATION BY CORPORATION OF DIRECTORS, OFFICERS, AND OTHER AGENTS
To the extent that a person
who is, or was, a director, officer, or other agent of the EVEF has been
successful on the merits in defense of any civil, criminal, administrative, or
investigative proceeding brought to procure a judgment against such person by
reason of the fact that he or she is, or was, an agent of the EVEF, or has been
successful in defense of any claim, issue, or matter, therein, such person
shall be
indemnified against expenses
actually and reasonably incurred by the person in connection with such
proceeding.
If such person either settles
any such claim or sustains a judgment against him or her, then indemnification
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against expenses, judgments,
fines, settlements, and other amounts reasonably incurred in connection with such
proceedings shall be provided by the EVEF but only to the extent allowed by,
and in accordance with the requirements of, Section 5238 of the California
Nonprofit Public Benefit Corporation Law.
SECTION 12. INSURANCE FOR
CORPORATE AGENTS
The board of directors may
adopt a resolution authorizing the purchase and maintenance of insurance on
behalf of any agent of the EVEF (including a director, officer, or other agent
of the corporation) against any liability other than for violating provisions
of law relating to self-dealing (Section 5233 of the California Nonprofit
Public Benefit Corporation Law) asserted against or incurred by the agent in such
capacity or arising out of the agentÕs status as such, whether or not the EVEF
would have the power to indemnify the agent against such liability under the
provisions of Section 5238 of the California Nonprofit Public Benefit
Corporation Law.
ARTICLE 5
MEETINGS
SECTION 1. PLACE OF
MEETINGS
Meetings shall be held at the
principal office of the EVEF unless otherwise provided by the board or at such
place within or without the State of California which has been designated from
time to time by resolution of the board of directors. In the absence of such designation, any meeting not held at
the principal office of the EVEF shall be valid only if held on the written
consent of all directors given either before or after the meeting and filed
with the secretary of the EVEF or after all board members have been given
written notice of the meeting as hereinafter provided for special meetings of
the board.
Any meeting, regular or
special, may be held by conference telephone, electronic video screen
communication, or other communications equipment. Participation in a meeting through use of conference
telephone constitutes presence in person at that meeting so long as all
directors participating in the meeting are able to hear one another. Participation in a meeting through use
of electronic video screen communication or other communications equipment
(other than conference telephone) constitutes presence in person at that
meeting if all of the following apply:
(a) Each director participating in the meeting can communicate
with all of the other directors concurrently;
(b) Each director is provided the means of participating
in all matters before the board,
including, without limitation, the capacity to propose, or to interpose an
objection to, a specific action to be taken by the EVEF; and
(c) The EVEF adopts and implements some means of verifying
(1) that all persons participating in the meeting are directors of the EVEF or
are otherwise entitled to participate in the meeting, and (2) that all actions
of, or votes by, the board are taken and cast only by directors and not by
persons who are not directors.
SECTION 2. REGULAR AND
ANNUAL MEETINGS
Regular meetings of directors
shall be held on the first Thursday of each month at 7:00pm, unless such day
falls on a legal holiday, in which event the regular meeting shall be held at
the same hour and place on the
next business day. In addition, if the scheduled regular
meeting of the directors conflicts with the schedule
of the principal of Evergreen
Valley High School, the principal may request the meeting be rescheduled to a
more convenient time.
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The annual meeting of the
board of directors shall be held on the first Thursday of June at 7:00pm. At this
annual meeting, the board of
directors shall establish the date, time, place, and frequency of regular board
meetings for the incoming year.
Election of new directors by the board of directors shall take place at
the annual meeting, as provided for in Article 4, Section 6 of these bylaws.
SECTION 3. SPECIAL
MEETINGS
Special meetings of the board
of directors may be called by the chairperson of the board, the president, the
vice president, the secretary, or by any two (2) directors, and such meetings
shall be held at the place, within or without the State of California,
designated by the person or persons calling the meeting, and in the absence of
such designation, at the principal office of the EVEF.
SECTION 4. NOTICE OF
MEETINGS
Regular meetings of the board
may be held without notice. However,
should there be a change to the
scheduled regular meeting of
the board, written notice shall be delivered personally to each director, or
transmitted to each director by first class mail, telephone, facsimile, or
email.
Special meetings of the board
shall be held upon five (5) daysÕ notice by first-class mail or email, or
forty-eight (48) hoursÕ notice delivered personally, by telephone, or by
facsimile. If sent by mail, the
notice shall be deemed to be delivered on its deposit in the mail. If sent by
email, the notice shall be deemed to be delivered when it is sent. Such notices shall be addressed to each
director at his or her address or email address as shown on the books of the
EVEF. Notice may be given by the
Secretary of the EVEF or by the person who called the meeting.
SECTION 5. CONTENTS OF
NOTICE
Notice of meetings not herein
dispensed with shall specify the place, day, and hour of the meeting. The purpose of any board meeting need
not be specified in the notice.
SECTION 6. WAIVER OF
NOTICE AND CONSENT TO HOLDING MEETINGS
The transactions of any
meeting of the board, however called and noticed or wherever held, are as valid
as though the meeting had been duly held after proper call and notice, provided
a quorum, as hereinafter defined, is present and provided that either before or
after the meeting each director not present signs a waiver of notice, a consent
to holding the meeting, or an approval of the minutes thereof. All such waivers, consents, or approvals
shall be filed with the corporate records or made a part of the minutes of the
meeting.
SECTION 7. QUORUM FOR
MEETINGS
A quorum shall consist of a
majority or fifty-one (51)% of the current directors.
Except as otherwise provided
in these bylaws or in the articles of incorporation of the EVEF, or by law, no
business shall be considered by the board at any meeting at which a quorum, as
hereinbefore defined, is not present, and the only motion which the chair shall
entertain at such meeting is a motion to adjourn.
When a meeting is adjourned
for lack of a quorum, it shall not be necessary to give any notice of the time
and place of the adjourned meeting or of the business to be transacted at such
meeting.
The directors present at a
duly called and held meeting at which a quorum is initially present may
continue
to do business
notwithstanding the loss of a quorum at the meeting due to a withdrawal of
directors from the meeting, provided that any action thereafter taken must be
approved by at least a majority of the required quorum for such meeting as may
be required by law, the articles of incorporation or bylaws of the EVEF.
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SECTION 8. MAJORITY ACTION
AS BOARD ACTION
Every act or decision done or
made by a majority of the directors present at a meeting duly held at which a
quorum is present is the act of the board of directors, unless the articles of
incorporation or bylaws of this corporation, or provisions of the California
Nonprofit Public Benefit Corporation Law, particularly those provisions
relating to appointment of committees (Section 5212), approval of contracts or
transactions in which a director has a material financial interest (Section
5233), and indemnification of directors (Section 5238e), require a greater
percentage or different voting rules for approval of a matter by the board.
SECTION 9. CONDUCT OF
MEETINGS
Meetings of the board of
directors shall be presided over by the chairperson of the board, or, if no
such person has been so designated or, in his or her absence, the president of
the EVEF or, in his or her absence,
by the vice president of the
EVEF or, in the absence of each of these persons, by a chairperson chosen by a
majority of the directors present at the meeting. The secretary of the EVEF shall act as secretary of all
meetings of the board, provided that, in his or her absence, the presiding
officer shall appoint another person to act as secretary of the meeting.
Meetings shall be governed by
RobertÕs Rule of Order, as such rules may be revised from time to time, insofar
as such rules are not inconsistent with or in conflict with these bylaws, with
the articles of incorporation of the EVEF, or with provisions of law.
SECTION 10. ACTION BY
UNANIMOUS WRITTEN CONSENT WITHOUT MEETING
Any action required or
permitted to be taken by the board of directors under any provision of law may
be taken without a meeting, if all members of the board individually or
collectively consent in writing to such action. For the purposes of this Section only, Òall members of the
boardÓ shall not include any Òinterested directorÓ as defined in Section 5233
of the California Nonprofit Public Benefit Corporation Law. Such written consent or consents shall
be filed with the minutes of the proceedings of the board. Such action by written consent shall
have the same force and effect as the unanimous vote of the directors. Actions proposed by the board for vote
without a meeting, unless specifically required, shall have a 48 hour window to
reply from the time the requested action is put before the board of directors,
by email, facsimile, or telephone.
ARTICLE 6
OFFICERS
SECTION 1. NUMBER OF
OFFICERS
The officers of the EVEF
shall be a president, a secretary, and a chief financial officer who shall be
designated the treasurer. The EVEF
may also have, as determined by the board of directors, a chairperson of the
board, one or more vice presidents, assistant secretaries, assistant
treasurers, or other officers. Any
number of offices may be held by the same person except that neither the
secretary nor the treasurer may serve as the president or chairperson of the
board.
SECTION 2. QUALIFICATION,
ELECTION, AND TERM OF OFFICE
Any person may serve as an
officer of the EVEF. Officers
shall be elected by the board of directors at the annual meeting in June, and each
officer shall hold office for a two (2) year term, or until he or she resigns,
is removed, or is otherwise disqualified to serve, or until his or her
successor shall be elected and qualified, whichever occurs first. Officers may be reelected. Officers shall be limited to a maximum
of three (3) consecutive terms.
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SECTION 3. SUBORDINATE
OFFICERS
The board of directors may
appoint such other officers or agents as it may deem desirable, and such
officers shall serve such terms, have such authority, and perform such duties
as may be prescribed from time to time by the board of directors.
SECTION 4. REMOVAL AND
RESIGNATION
Any officer may be removed,
either with or without cause, by the board of directors, at any time, when, in
the board of directorsÕ judgment, the best interest of the EVEF will be served.
Any officer may resign at any
time by giving written notice to the board of directors or to the president or
secretary of the EVEF. Any such
resignation shall take effect at the date of receipt of such notice or at any
later date specified therein,
and, unless otherwise specified therein, the acceptance of such resignation
shall not be necessary to make it effective.
SECTION 5. VACANCIES
Any vacancy caused by the
death, resignation, removal, disqualification, or otherwise, of any officer
shall
be filled by the board of
directors. In the event of a
vacancy in any office other than that of president, such vacancy may be filled
temporarily by appointment by the president until such time as the board shall
fill the vacancy. Vacancies
occurring in offices of officers appointed at the discretion of the board may
or may not be filled as the board shall determine.
SECTION 6. DUTIES OF
PRESIDENT
The president shall be the
chief executive officer of the EVEF and shall, subject to the control of the
board of directors, supervise and control the affairs of the EVEF and the
activities of the officers. He or
she shall perform all duties incident to his or her office and such other
duties as may be required by law, by the articles of incorporation of this
corporation, or by these bylaws, or which may be prescribed from time to time
by the board of directors. Unless another person is specifically appointed as
chairperson of the board of directors, he or she shall preside at all meetings
of the board of directors. Except
as otherwise expressly provided by law, by the articles of incorporation, or by
these bylaws, he or she shall, in the name of the EVEF, execute such deeds,
mortgages, bonds, contracts, checks, or other instruments which may from time
to time be authorized by the board of directors.
SECTION 7. DUTIES OF VICE
PRESIDENT
In the absence of the
president, or in the event of his or her inability or refusal to act, the vice
president shall perform all the duties of the president, and when so acting
shall have all the powers of, and be subject to all the restrictions on, the
president. The vice president
shall have other powers and perform such other duties as may be prescribed by
law, by the articles of incorporation, or by these bylaws, or as may be
prescribed by the board of directors.
SECTION 8. DUTIES OF
SECRETARY
The secretary shall:
Certify and keep at the
principal office of the EVEF the original or a copy of these bylaws as amended
or otherwise altered to date.
Keep at the principal office
of the EVEF or at such other place as the board may determine, a book of
minutes of all meetings of the directors, and, if applicable, meetings of
committees of directors, recording
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therein the time and place of
holding, whether regular or special, how called, how notice thereof was given,
the names of those present or represented at the meeting, and the proceedings
thereof.
Keep a record of the mailing
addresses and email addresses of all directors, officers, and other agents of the
EVEF.
See that all notices are duly
given in accordance with the provisions of these bylaws or as required by law.
Be custodian of the records
and of the seal of the EVEF and see that the seal is affixed to all duly
executed documents, the execution of which on behalf of the EVEF under its seal
is authorized by law or these bylaws.
Exhibit at all reasonable
times to any director of the EVEF, or to his or her agent or attorney, on
request therefor, the bylaws and the minutes of the proceedings of the directors
of the EVEF.
In general, perform all
duties incident to the office of secretary and such other duties as may be
required by law, by the articles of incorporation of this corporation, or by
these bylaws, or which may be assigned to him or her from time to time by the
board of directors.
SECTION 9. DUTIES OF
TREASURER
Subject to the provisions of
these bylaws relating to the ÒExecution of Instruments, Deposits, and Funds,Ó
the treasurer shall:
Have charge and custody of,
and be responsible for, all funds and securities of the EVEF, and deposit all
such funds in the name of the EVEF in such banks, trust companies, or other
depositories as shall be selected by the board of directors.
Receive, and give receipt
for, monies due and payable to the EVEF from any source whatsoever.
Disburse, or cause to be
disbursed, the funds of the EVEF as may be directed by the board of directors,
taking proper vouchers for such disbursements.
Keep and maintain adequate
and correct accounts of the EVEFÕs properties and business transactions,
including accounts of its assets, liabilities, receipts, disbursements, gains
and losses.
Exhibit at all reasonable
times the books of account and financial records to any director of the
corporation, or to his or her agent or attorney, on request therefor.
Render to the president and
directors, whenever requested, an account of any or all of his or her
transactions as treasurer and of the financial condition of the EVEF.
Prepare, or cause to be
prepared, and certify, or cause to be certified, the financial statements to be
included in any required reports.
In general, perform all
duties incident to the office of treasurer and such other duties as may be
required by law, by the articles of incorporation of this corporation, or by
these bylaws, or which may be assigned to him or her from time to time by the
board of directors.
SECTION 10. COMPENSATION
Officers, as such, shall not
receive any stated salary or compensation for their services. However, they shall be allowed reasonable
advancement or reimbursement of expenses incurred in the performance of their
regular duties as specified in Section 6, 7, 8, and 9 of this Article.
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SECTION 11. NONLIABILITY OF
OFFICERS AND INDEMNIFICATION BY CORPORATION
Officers shall not be personally
liable for the debts, liabilities, or other obligations of the EVEF.
Officers shall be indemnified
by the corporation as provided for in Article 4, Section 11 of these bylaws.
ARTICLE 7
COMMITTEES
SECTION 1. EXECUTIVE
COMMITTEE OF THE BOARD
The board of directors may,
by a majority vote of directors, designate two (2) or more of its members (who
may also be serving as officers of the EVEF) to constitute an executive
committee of the board and
delegate to such committee
any of the powers and authority of the board in the management of the business
and affairs of the EVEF, except
with respect to:
(a) The approval of any action which, under law or the
provisions of these bylaws, requires the approval of the board of directors.
(b) The filling of vacancies on the board or on any
committee that has the authority of the board.
(c) The amendment or repeal of bylaws or the adoption of
new bylaws.
(d) The amendment or repeal or any resolution of the board
which by its express terms is not so amendable or repealable.
(e) The appointment of committees of the board or the
members thereof.
(f) The approval of any transaction to which this EVEF is
a party and in which one or more of the directors has a material financial
interest, except as expressly provided in Section 5233(d)(3) of the California
Nonprofit Public Benefit Corporation Law.
By a majority vote of its
members then in office, the board may at any time revoke or modify any or all
of
the authority so delegated,
increase or decrease but not below two (2) the number of its members, and fill
vacancies therein from the members of the board. The committee shall keep regular minutes of its proceedings,
cause them to be filed with the corporate records, and report the same to the
board from time to time as the board may require.
SECTION 2. OTHER
COMMITTEES
The EVEF shall have such
other committees as may from time to time be designated by resolution of the
board of directors. Such other
committees may consist of persons who are not also members of the board. These additional committees shall act
in an advisory capacity only to the board and shall be clearly titled as
ÒadvisoryÓ committees.
SECTION 3. MEETINGS AND
ACTION OF COMMITTEES
Meetings and action of
committees shall be governed by, noticed, held, and taken in accordance with
the provisions of these bylaws concerning meetings of the board of directors,
with such changes in the context of such bylaw provisions as are necessary to
substitute the committee and its members for the board of directors and its members,
except that the time for regular meetings of committees may be fixed by
resolution of the board of directors or by the committee. The time for special meetings of
committees may also be fixed by the board of directors. The board of directors may also adopt
rules and regulations
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pertaining to the conduct of
meetings of committees to the extent that such rules and regulations are not inconsistent
with the provisions of these bylaws.
ARTICLE 8
EXECUTION OF INSTRUMENTS, DEPOSITS, AND FUNDS
SECTION 1. EXECUTION OF
INSTRUMENT
The board of directors,
except as otherwise provided in these bylaws, may by resolution authorize any
officer or agent of the EVEF to enter into any contract or execute and deliver
any instrument in the name of
and on behalf of the EVEF,
and such authority may be general or confined to specific instances. Unless so
authorized, no officer or
agent shall have any power or authority to bind the EVEF by any contract or
engagement or to pledge its credit or to render it liable monetarily for any
purpose or in any amount.
SECTION 2. CHECKS AND
NOTES
Except as otherwise
specifically determined by resolution of the board of directors, or as
otherwise required by law, checks, drafts, promissory notes, orders for the
payment of money, and other evidence of indebtedness of the EVEF shall be
signed by the treasurer and countersigned by the president of the EVEF.
Authorized check signers
shall not be related by blood, marriage or reside in the same household.
SECTION 3. DEPOSITS
All funds of the EVEF shall
be deposited from time to time to the credit of the EVEF in such banks, trust
companies, or other depositories as the board of directors may select.
SECTION 4. GIFTS
The board of directors may
accept on behalf of the EVEF any contribution, gift, bequest, or devise for the
charitable or public purposes of this corporation.
ARTICLE 9
CORPORATE RECORDS, REPORTS, AND SEAL
SECTION 1. MAINTENANCE OF
CORPORATE RECORDS
The EVEF shall keep at its
principal office in the State of California:
(a) Minutes of all meetings of directors and committees of
the board, indicating the time and place of holding such meetings, whether
regular or special, how called, the notice given, and the names of those
present and the proceedings thereof;
(b) Adequate and correct books and records of account,
including accounts of its properties and business transactions and accounts of
its assets, liabilities, receipts, disbursements, gains, and losses;
(c) A copy of the EVEFÕs articles of incorporation and
bylaws as amended to date.
SECTION 2. CORPORATE SEAL
The board of directors may
adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the
EVEF. Failure to affix the seal to
corporate instruments, however, shall not affect the validity of any such
instrument.
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SECTION 3. DIRECTORSÕ
INSPECTION RIGHTS
Every director shall have the
absolute right at any reasonable time to inspect and copy all books, records,
and documents of every kind and to inspect the physical properties of the EVEF.
SECTION 4. RIGHT TO COPY
AND MAKE EXTRACTS
Any inspection under the
provisions of this Article may be made in person or by agent or attorney and
the right to inspection includes the right to copy and make extracts.
SECTION 5. ANNUAL REPORT
The board shall cause an
annual report to be furnished not later than one hundred and twenty (120) days
after the close of the EVEFÕs
fiscal year to all directors of the EVEF, which shall contain the following
information in appropriate detail:
(a) The assets and liabilities, including the trust funds,
of the EVEF as of the end of the fiscal year;
(b) The principal changes in assets and liabilities,
including trust funds, during the fiscal year;
(c) The revenue or receipts of the EVEF, both unrestricted
and restricted to particular purposes, for the fiscal year.
(d) The expenses or disbursements of the EVEF, for both
general and restricted purposes, during the fiscal year;
(e) Any information required by Section 6 of this Article.
The annual report shall be
accompanied by any report thereon of independent accountants, or, if there is
no such report, the certificate of an authorized officer of the EVEF that such
statements were prepared without audit from the books and records of the EVEF.
SECTION 6. ANNUAL
STATEMENT OF SPECIFIC TRANSACTIONS
The EVEF shall mail or
deliver to all directors, a statement within one hundred and twenty (120) days
after the close of its fiscal year which briefly describes the amount and
circumstances of any indemnification or transaction in which the EVEF was a
party, and in which any director or officer of the EVEF had a direct or
indirect material financial interest.
The above statement need only
be provided with respect to a transaction during the previous fiscal year
involving more than Fifty Thousand Dollars ($50,000) or which was one of a
number of transactions with the same persons involving, in the aggregate, more
than Fifty Thousand Dollars ($50,000).
Similarly, the statement need
only be provided with respect to indemnifications or advances aggregating more
than Ten Thousand ($10,000) paid during the previous fiscal year to any
director or officer.
Any statement required by
this Section shall briefly describe the names of the interested persons
involved in such transactions, stating each personÕs relationship to the EVEF,
the nature of such personÕs interest in the transaction, and, where practical,
the amount of such interest, provided that in the case of a transaction with a
partnership of which such person is a partner, only the interest of the
partnership need be stated.
ARTICLE 10
FISCAL YEAR
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SECTION 1. FISCAL YEAR OF
THE CORPORATION
The fiscal year of the EVEF
shall begin on the first day of July and end on the last day of June of each
year.
ARTICLE 11
CONFLICT OF INTEREST AND COMPENSATION APPROVAL
POLICIES
SECTION 1. PURPOSE OF
CONFLICT OF INTEREST POLICY
The purpose of this conflict
of interest policy is to protect this tax-exempt corporationÕs interest when it
is
contemplating entering into a
transaction or arrangement that might benefit the private interest of an
officer or director of the EVEF or any Òdisqualified personÓ as defined in
Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section
53.4958-3 of the IRS Regulations and which might result in a possible Òexcess
benefit transactionÓ as defined in Section 4958(c)(1)(A) of the Internal
Revenue Code and as amplified by Section 53.4958 of the IRS Regulations. This policy is intended to supplement
but not replace any applicable state and federal laws governing conflict of
interest applicable to nonprofit and charitable organizations.
SECTION 2. DEFINITIONS
(a) Interested Person.
Any director, principal
officer, member of a committee with governing board delegated powers, or any
other person who is a Òdisqualified personÓ as defined in Section 4958(f)(1) of
the Internal Revenue Code and as amplified by Section 53.4958-3 of the IRS
Regulations, who has a direct or indirect financial interest, as defined below,
is an interested person.
(b) Financial Interest.
A person has a financial
interest if the person has, directly or indirectly, through business,
investment, or family:
(1) An ownership or investment interest in any entity with
which the EVEF has a transaction or arrangement,
(2) A compensation arrangement with any entity or
individual with which the EVEF has a transaction or arrangement, or
(3) A potential ownership or investment interest in, or
compensation arrangement with, any entity or individual with which the EVEF is
negotiating a transaction or arrangement.
Compensation includes direct
and indirect remuneration as well as gifts or favors that are not
insubstantial.
A financial interest is not
necessarily a conflict of interest.
Under Section 3, paragraph (b), a person who has a financial interest may
have a conflict of interest only if the appropriate governing board or
committee decides that a conflict of interest exists.
SECTION 3. CONFLICT OF
INTEREST AVOIDANCE PROCEDURES
(a) Duty to Disclose.
In connection with any actual
or possible conflict of interest, an interested person must disclose the
existence of the financial interest and be given the opportunity to disclose
all material facts to the directors and members of committees with governing
board delegated powers considering the proposed transaction or arrangement.
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(b) Determining
Whether a Conflict of Interest Exists
After disclosure of the
financial interest and all material facts, and after any discussion with the
interested person, he/she shall leave the governing board or committee meeting
while the determination of a conflict
of interest is discussed and
voted upon. The remaining board or
committee members shall decide if a conflict of interest exists.
(c) Procedures for Addressing the Conflict of Interest
An interested person may make
a presentation at the governing board or committee meeting, but after the
presentation, he/she shall leave the meeting during the discussion of, and the
vote on, the transaction or arrangement involving the possible conflict of
interest.
The chairperson of the
governing board or committee shall, if appropriate, appoint a disinterested
person or committee to investigate alternatives to the proposed transaction or
arrangement. After exercising due
diligence, the governing board or committee shall determine whether EVEF can
obtain with reasonable efforts a more advantageous transaction or arrangement
from a person or entity that would not give rise to a conflict of interest.
If a more advantageous
transaction or arrangement is not reasonably possible under circumstances not
producing a conflict of interest, the governing board or committee shall
determine by a majority vote of the disinterested directors whether the
transaction or arrangement is in EVEFÕs best interest, for its own benefit, and
whether it is fair and reasonable.
In conformity with the above determination, it shall make its decision
as to whether to enter into the transaction or arrangement.
(d) Violations of the Conflicts of Interest Policy
If the governing board or
committee has reasonable cause to believe the interested person involved has
failed to disclose actual or possible conflicts of interest, it shall inform
the person of the basis for such belief and afford such person an opportunity
to explain the alleged failure to disclose.
If, after hearing the
interested personÕs response and after making further investigation as
warranted by the
circumstances, the governing
board or committee determines the person has failed to disclose an actual or
possible conflict of interest, it shall take appropriate disciplinary and
corrective action.
SECTION 4. RECORDS OF
BOARD AND BOARD COMMITTEE PROCEEDINGS
The minutes of meetings of
the governing board and all committees with board delegated powers shall
contain:
(a) The names of the persons who disclosed or otherwise
were found to have a financial interest in connection with an actual or
possible conflict of interest, the nature of the financial interest, any action
taken to determine whether a conflict of interest was present, and the
governing boardÕs or committeeÕs decision as to whether a conflict of interest
in fact existed.
(b) The names of the persons who were present for
discussions and votes relating to the transaction or arrangement, the content
of the discussion, including any alternatives to the proposed transaction or
arrangement, and a record of any votes taken in connection with the
proceedings.
SECTION 5. COMPENSATION
APPROVAL POLICIES
When approving compensation
for any compensation contract or arrangement, in addition to complying with the
conflict of interest requirements and policies contained in the preceding and
following Sections of
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this Article, the board or a
duly constituted compensation committee of the board shall also comply with the
following additional requirements and procedures:
(a) The terms of compensation shall be approved by the
board or compensation committee prior to the first payment of compensation.
(b) All members of the board or compensation committee who
approve compensation arrangements must not have a conflict of interest with
respect to the compensation arrangement as specified in
IRS Regulation Section 53.4958-6(c)(iii), which generally requires that
each board member or
committee member approving
a compensation arrangement between this organization and a
Òdisqualified personÓ (as defined in
Section 4958(f)(1) of the Internal Revenue Code and as
amplified
by Section 53.4958-3 of the IRS Regulations):
1. is not the person who is the subject of compensation
arrangement, or a family member of such person;
2. is not in an employment relationship subject to the
direction or control of the person who is the subject of compensation
arrangement;
3. does not receive compensation or other payments
subject to approval by the person who is the subject of compensation
arrangement;
4. has no material financial interest affected by the
compensation arrangement; and
5. does not approve a transaction providing economic
benefits to the person who is the subject of the compensation arrangement, who
in turn has approved or will approve a transaction providing benefits to the
board or committee member.
(c) The board or compensation committee shall obtain and
rely upon appropriate data as to comparability prior to approving the terms of
compensation. Appropriate data may
include the following:
1. compensation levels paid by similarly situated
organizations, both taxable and tax-exempt, for functionally comparable
positions. ÒSimilarly situatedÓ
organizations are those of a similar size and purpose and with similar
resources;
2. the availability of similar services in the geographic
area of this organization;
3. current compensation surveys compiled by independent
firms;
4. actual written offers from similar institutions
competing for the services of the person who is the subject of the compensation
arrangement.
As allowed by IRS Regulation 4958-6, if this organization has average
annual gross receipts
(including contributions) for its three prior tax years of less than $1
million, the board or
compensation committee will have obtained and relied upon appropriate
data as to comparability
if it obtains and relies upon data on compensation paid by three
comparable organizations in the
same or similar communities for similar services.
(d) The terms of compensation and the basis for approving
them shall be recorded in written minutes of the meeting of the board or
compensation committee that approved the compensation. Such documentation shall include:
1. the terms of the compensation arrangement and the date
it was approved;
2. the members of the board or compensation committee who
were present during debate
on
the transaction, those who voted on it, and the votes cast by each board or
committee
member;
3. the
comparability data obtained and relied upon and how the data was obtained;
4. if the board or
compensation committee determines that reasonable compensation for
providing
services under any other compensation arrangement with this organization is
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higher or lower than the range of
comparability data obtained, the board or committee
shall
record in the minutes of the meeting the basis for its determination;
5. if the board or committee makes adjustments to
comparability data due to geographic
area or
other specific conditions, these adjustments and the reasons for them shall be
recorded
in the minutes of the board or committee meeting;
6. any actions taken with respect to determining if a
board or committee member had a
conflict
of interest with respect to he compensation arrangement, and if so, actions
taken
to
make sure the member with the conflict of interest did not affect or
participate in the
approval
of the transaction (for example, a notation in the records that after a finding
of
conflict
of interest by a member, the member with the conflict of interest was asked to,
and
did, leave the meeting prior to a discussion of the compensation arrangement
and a
taking
of he votes to approve the arrangement);
7. the minutes of board or committee meetings at which
compensation arrangements are
approved
must be prepared before the later of the date o the next board or committee
meeting
or 60 days after the final actions of the board or committee are taken with
respect
to
the approval of the compensation arrangements. The minutes must be reviewed and
approved
by the board and committee as reasonable, accurate, and complete within a
reasonable
period thereafter, normally prior to or at the next board or committee meeting
following
final action on the arrangement by the board or committee.
SECTION 6. ANNUAL
STATEMENTS
Each director, principal
officer, and member of a committee with governing board delegated powers shall
annually sign a statement which affirms such person:
(a) has received a copy of the conflicts of interest
policy,
(b) has read and understands the policy,
(c) has agreed to comply with the policy, and
(d) understands the EVEF is charitable and in order to
maintain its federal tax exemption it must engage primarily in activities which
accomplish one or more of its tax-exempt purposes.
SECTION 7. PERIODIC REVIEWS
To ensure the EVEF operates
in a manner consistent with charitable purposes and does not engage in activities
that could jeopardize its tax-exempt status, periodic reviews shall be
conducted. The periodic reviews
shall, at a minimum, include the following subjects:
(a) Whether compensation arrangements and benefits are
reasonable, based on competent survey information, and the result of
armÕs-length bargaining.
(b) Whether partnerships, joint ventures, and arrangements
with management organizations conform to the EVEFÕs written policies, are
properly recorded, reflect reasonable investment or payments for goods and services,
further charitable purposes, and do not result in inurement, impermissible
private benefit, or in an excess benefit transaction.
SECTION
8. USE OF OUTSIDE EXPERTS
When
conducting the periodic reviews as provided for in Section 7, the EVEF may, but
need not, use outside advisors. If outside experts are used, their use shall
not relieve the governing board of its responsibility for ensuring periodic
reviews are conducted.
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ARTICLE 12
AMENDMENT OF BYLAWS
SECTION 1. AMENDMENT
Subject
to any provision of law applicable to the amendment of bylaws of public benefit
nonprofit corporations, these bylaws may be altered, amended, or repealed and
new bylaws adopted only by approval of the board of directors of the EVEF.
ARTICLE 13
AMENDMENT OF ARTICLES
SECTION 1. AMENDMENT OF ARTICLES
The EVEF shall not amend its
articles of incorporation to alter any statement which appears in the original
articles of incorporation, the names and addresses of the first directors of
this corporation, nor the name and address of its initial agent, except to
correct an error in such statement or to delete such statement after the EVEF
has filed a "Statement by a Domestic Nonprofit Corporation" pursuant
to Section 6210 of the California Nonprofit Corporate Law.
ARTICLE 14
PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS
SECTION 1. PROHIBITION
AGAINST SHARING CORPORATE PROFITS AND ASSETS
No
director, officer, or other person connected with the EVEF, or any private
individual, shall receive at any time any of the net earnings or pecuniary
profit from the operations of the EVEF, provided, however, that this provision
shall not prevent payment to any such person of reasonable compensation or
reimbursement for services performed for the EVEF in effecting any of its public
or charitable purposes, provided that such compensation or reimbursement is
otherwise permitted by these bylaws and is fixed by resolution of the board of
directors; and no such person or persons shall be entitled to share in the
distribution of, and shall not receive, any of the corporate assets on
dissolution of the EVEF. Upon such
dissolution or winding up of the affairs of the corporation, whether
voluntarily or involuntarily, the assets of the corporation, after all debts
have been satisfied, shall be distributed as required by the articles of incorporation
of the EVEF and not otherwise.
END OF BYLAWS
(amended 5/24/2006)
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